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Administrative Office of the Courts

Business Unit: 21800

Business Specialist I, #10114100-21800, Full-Time, Term, in Santa Fe, NM

# of Positions: 1

Opening Date: 01-13-2022 - Close Date: 01-31-2022

Job Pay Range: HH: $17.407 - $28.287 per hour

Target Pay Range/Rate: $17.407 - $28.287 per hour

Prospectively, the New Mexico Judicial Branch is requiring full vaccination status as a condition of employment to being hired into the judiciary. Fully vaccinated means two weeks beyond the second Moderna or Pfizer vaccination or single dose of the Johnson and Johnson vaccination, and if eligible, having received the COVID-19 booster.

The Administrative Office of the Courts (AOC) is recruiting for a Full-Time, Term, Business Specialist I position, #10114100-21800, for the Human Resource Division in Santa Fe, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general direction organize and assist with the business, fiscal, and/or human resource functions of a court. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES
● The Business Specialist I is responsible for assisting with day-to-day projects and activities, and providing support for projects and office functions.
● Prepares and distributes materials, documents, reports, PowerPoint presentations, copies, agendas, and minutes for meetings.
● Assists with budget, bookkeeping functions, and legislative projects.
● Processes vouchers and warrants.
● Posts monthly transactions and reconciles reports.
● Procures office supplies, fixed assets, and inventory.
● Processes daily deposits.
● Coordinates repair of equipment and arranges for disposal of equipment.
● Assists external auditors and with financial audits.
● Communicates changes in processes, rules, and systems to other employees.
● Coordinates recruitment efforts and job postings.
● Reviews applications, evaluate applicant’s skills and make recommendations regarding applicant’s qualifications.
● Maintains filing systems and archives personnel actions.
● Assists with personnel actions and prepares and completes human resource documents.
● Serves as a liaison with other court staff, state agencies, and the public.
● Tracks and prepares travel or other reimbursements.
● Coordinates activities, meetings, and services with outside agencies.
● Assists with processing unclaimed property.
● Schedules interviews, checks references, and completes background checks.
● Uses electronic databases to manage and track information and data.
● Provides direction, assistance, and follow-ups on inquiries from judges, managers, supervisors, and staff.
● Conducts new employee orientations.
● Processes employee terminations.
● Processes payroll and administers employee benefits.
● May act as IT site coordinator and maintain website.
● Troubleshoots IT and equipment problems and provides technical assistance.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of office management and administration; basic accounting, auditing, and reconciliation practices and procedures; human resources practices, principles, and techniques; auditing procedures and practices; purchasing and procurement processes; governmental processes; cash management; contract management; general budgeting and fiscal management; business and management principles; strategic planning; and coordination of people and resources.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS
● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Up to twelve (12) weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
● What are your benefits worth? Click here to find out
*these benefits vary by job classification or need*


QUALIFICATIONS
  • Education: Associate’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting, or a directly related field.
  • Education Substitution: Two (2) years’ of directly related or relevant experience may substitute on a year for year basis.
  • Experience: Two (2) years’ of experience in office administration, public administration, banking, human resources, accounting, or a directly related field.
  • Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Administrative Office of the Courts
Attn: AOC Human Resources Division
237 Don Gaspar, Room 25
Santa Fe, New Mexico 87501
Fax: 505-827-8091
Email: jobs@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED

Applications can be emailed, faxed, or mailed

EQUAL OPPORTUNITY EMPLOYER