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Administrative Office of the Courts

Business Unit: 24100

Judicial Specialist 2, #00054506-24100, Full-Time, Perm, in Farmington, NM

# of Positions: 1

Opening Date: 12-28-2021 - Close Date: 01-18-2022

Job Pay Range: GG: $15.525 – $25.228 per hour

Target Pay Range/Rate: $18.435 per hour

Prospectively, the New Mexico Judicial Branch is requiring full vaccination status as a condition of employment to being hired into the judiciary. Fully vaccinated means two weeks beyond the second Moderna or Pfizer vaccination or single dose of the Johnson and Johnson vaccination, and if eligible, must have received the COVID-19 Booster.

The Eleventh Judicial District & Magistrate Courts is recruiting for one, full-time, classified, Judicial Specialist 2 position, #00054506-24100, for our Farmington District court location in Farmington, NM. Essential functions of this job include: Perform specialized clerical and technical duties involved in case processing, case management and the clerical business of the Court. Administer jury functions, file court documents and receive fines, fees, restitution and bond payments; balance and reconcile daily cash receipts. Generate court documents, arrange for service and mail to parties of a case. Draft correspondence in reply to requests for case inquiries. Enter case information into an automated case management system. Generate court documents for mailing. Assists the public, law enforcement officials and attorneys, and provides a high level of customer service. Have the ability to work with others and to work under stress. May perform other duties as assigned in order to meet the operational needs of the court. Finalists will be subject to criminal background checks.

EXAMPLES OF JOB DUTIES
● The Judicial Specialist 2 is responsible using the case management system to open, docket, and close cases based on judgement details.
● Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice.
● Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
● Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
● Processes, maintains, and distributes documents, files and case materials.
● Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees.
● Processes and expedites orders of protections.
● Accurately disburses bond payments.
● Prepares and maintains bond reports.
● Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
● Prepares, proofreads, edits and mails out documents such as notices and final orders.
● Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
● Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
● Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
● Orders, reviews, sorts, and organizes jury summons.
● Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
● Organizes case files for microfilming, archiving, and destruction.
● Prepares exhibits and hard copy case files.
● Researches automated, hard-copy and microfiche files for case status data.
● Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
● Ensures the office, courtrooms, and its equipment are operational.
● Ensures judicial calendars and schedules are maintained.
● Serves as court monitor.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS
● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Up to twelve (12) weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
● What are your benefits worth? Click here to find out
*these benefits vary by job classification or need*

QUALIFICATIONS
  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Two (2) years’ of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience.
  • A typing test is required for this position. A typing proficiency score of at least 35 net words per minute is mandatory. Typing tests may be taken, free of charge, at NM Workforce Solutions, 600 W Arrington, Farmington, NM, or online at www.typingtest.com or www.goodtyping.com.
  • Certification: May be requested to complete the NM Court Monitor Certification Examination.
TO APPLY: Submit a Judicial Branch Application for Employment or a Resume with a Resume Supplemental form, along with proof of education and typing test results by 5:00 p.m., January 18, 2022 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Eleventh Judicial District & Magistrate Courts
Human Resources
103 S Oliver Drive
Aztec, NM 87410
Fax: 505-334-7762
Email: 11thjdchr@nmcourts.gov

Application forms and job description may be picked up or dropped off at:
Eleventh Judicial District & Magistrate Courts
103 S Oliver Drive, Aztec or 851 Andrea Drive, Farmington

Applications may be mailed, faxed or emailed.

EQUAL OPPORTUNITY EMPLOYER