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Administrative Office of the Courts

Business Unit: 21800

Financial Specialist Senior #00000120-21800, Full-Time, Perm, in Santa Fe, NM

# of Positions: 1

Opening Date: 12-10-2021 - Close Date: 01-14-2022

Job Pay Range: II: $19.616 - $31.876 per hour

Target Pay Range/Rate: $22.115 - $26.000 per hour

Prospectively, the New Mexico Judicial Branch is requiring full vaccination status as a condition of employment to being hired into the judiciary. Fully vaccinated means two weeks beyond the second Moderna or Pfizer vaccination or single dose of the Johnson and Johnson vaccination, and if eligible, must have received the COVID-19 Booster.

The Administrative Office of the Courts (AOC) is recruiting for a full-time, classified, Financial Specialist Senior, #00000120-21800 position for the Fiscal Division in Santa Fe, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general supervision perform a full range of accounting and fund management functions. Finalist(s) may be subject to criminal background checks.

● The Financial Specialist Senior is responsible for preparing, reviewing, correcting, auditing and approving various accounting documents and financial records to ensure proper usage of budget, funds and expenditures.
● Ensures compliance with state accounting guidelines and provides information to external auditors.
● Maintains general ledgers and reconciles monthly reports.
● Prepares, develops and implements budgets and may monitor payroll and benefit expenditures.
● Reviews cash and surety bonds on a monthly basis, maintains collateral for surety and transfers bonds to other jurisdictions for out-of-country cash bond payments and for Grand Jury indictments.
● Manages and assists with various grants and monitoring expenditures and revenue while ensuring compliance with grant conditions.
● Prepares and submits claims for reimbursement on grants, contracts and intergovernmental agreements.
● Prepares payment and journal vouchers, operating transfers, and financial statements.
● Pays invoices and interacts with vendors.
● Requests refunds of filing fees or other fees as ordered by the court and collects Non-Sufficient Funds (NSF) owed to the court.
● Prepares and tracks statistical reports used for budgets and assists in budget preparation.
● Tracks capital inventory and keeps current records of all fixed assets.
● Oversees recordings of warrants and initiatives warrant cancellations.
● Prepares for and participates in the annual external audit.
● Assists with reconciling financial reports.
● Manages refund/suspense fund and processes jury/witness fees.
● Oversees or prepares deposit report and monies to State Treasure’s Office.
● Deposits, enters, and reconciles suspense and overpayments to the Department of Finance and Administration (DFA).
● Participates in external audit processes with Judges and court staff.
● Reconciles and processes third party credit card payments and E-Payment Deposits for courts statewide.
● Serves as a point of contact for Department of Finance Authority vendor file, journaling deposits and processing W9s for vendors.
● Provides consultation, training, resources and professional support to judges, court managers and staff statewide.
● Travels to courts statewide to provide trainings on End of Month Reporting, Stale Dated checks and over-payments.
● Assists with training court staff regarding financial functions.
● Initiates or conducts Requests for Quote (RFQ) and may make recommendations or purchase goods/services based on RFQ.
● Other duties as assigned.

The successful applicant should demonstrate knowledge of financial and case management systems; accounts payable and receivable; general ledger accounting systems; Governmental Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards Board pronouncements (GASB); fraud control practices and procedures; internal and external audit procedures; trust accounts; federal, state and local rules and regulations pertaining to grants; inventory processes and budgeting processes.

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) []
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Up to twelve (12) weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan []
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
● What are your benefits worth? Click here to find out
*these benefits vary by job classification or need*

  • Education: Associate’s degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting or a directly related business field.
  • Education Substitution: Two (2) years’ of directly related or relevant experience may substitute on a year for year basis.
  • Experience: Four (4) years’ of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance and financial reporting, and accounts payable and receivable.
  • Experience Substitution: A Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting or a directly related business field may substitute for up to one (1) year of experience. Additional relevant education at the Master’s degree level (thirty (30) semester hours’ equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:

Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Administrative Office of the Courts
Attn: AOC Human Resources Division
237 Don Gaspar, Room 25
Santa Fe, New Mexico 87501
Fax: 505-827-8091


Applications can be emailed, faxed, or mailed.